Manager to the Executives Office

About GIFS

At GIFS, creating an Africa that has opportunity and abundance for all who call it home isn’t what keeps us up at night; it’s what gets us out of bed. We are on a mission to transform lives and build better tomorrows, not just for us but for generations to come.

Job Description

·  Provide high-level executive support to the executive office, including managing a dynamic calendar, prioritising meetings, and handling travel and accommodation logistics

·  Act as a key liaison between the executive office and internal teams, board members, partners, clients, and donors

·  Draft and manage professional correspondence, reports, meeting minutes, presentations, and briefing documents on behalf of the executive's office

·  Coordinate and support board meetings: scheduling, preparing and distributing materials, and managing logistics

·  Maintain strict confidentiality and professionalism in handling sensitive information and communications

·  Track and reconcile the executive office’s expenses and support with monthly/quarterly reporting

·  Support strategic initiatives by following up on contacts, maintaining stakeholder relationships, and managing communication pipelines

·  Assist in the preparation of external communication, including the executive bios, profiles, and presentation content

·  Facilitate and attend executive and senior management meetings, assist with agenda setting and documentation

·  Manage general office functions such as supplies, filing systems, and clerical support where needed

Requirements

·  Applicants must have an LLB Degree