Admissions Specialist (FETC & HET)

About GIFS

At GIFS, creating an Africa that has opportunity and abundance for all who call it home isn’t what keeps us up at night; it’s what gets us out of bed. We are on a mission to transform lives and build better tomorrows, not just for us but for generations to come.

Job Purpose 

The Admissions Specialist is responsible for managing the full admissions lifecycle across FETC and HET programmes. The role ensures compliance with relevant regulatory bodies, maintains audit-ready student records, and provides professional support to prospective students from enquiry through to registration. 

Key Responsibilities 

1. Application & Admissions Management 

• Process applications for FETC, occupational, undergraduate, and postgraduate programmes. 

• Assess applications against minimum entry criteria and programme-specific requirements. 

• Verify academic transcripts, certificates, SAQA evaluations (where applicable), and supporting documentation. 

• Issue conditional and final offer letters. 

• Manage RPL, credit transfers, and deferments in line with policy. 

2. Regulatory & Compliance Oversight 

• Ensure compliance with DHET requirements across FETC and HET programmes. 

• Maintain adherence to CHE requirements (for HET qualifications). 

• Ensure alignment with QCTO/SETA requirements where applicable (for FETC/occupational programmes). 

• Maintain complete and audit-ready student files (electronic and/or hard copy). 

• Support internal audits and external verification processes. 

• Ensure compliance with POPIA and institutional governance policies. 

3. Student Advisory & Stakeholder Liaison 

• Provide accurate guidance on NQF levels, entry requirements, programme duration, and articulation pathways. 

• Assist prospective students with programme selection. 

• Liaise with Academic Heads, Programme Coordinators, Marketing, and Finance regarding enrolment matters. 

• Support registration and orientation processes during intake periods. 

4. Systems & Reporting 

• Capture and maintain accurate student data on the Student Information System (SIS). 

• Track application conversion rates and intake targets. 

• Compile admissions and enrolment reports for management and regulatory reporting. 

• Monitor student capacity per programme in line with accreditation limits. 

The Employer reserves their right to amend the job description, as per the operational requirements of the job.